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PowerPoint: Record a Presentation: Audio Narration (Windows & Mac OS)

Overview

Audio narration is available on PowerPoint 2019 for Windows and Mac. Narration is not available on PowerPoint for the web or on mobile devices.

Audio Narration Using PowerPoint 2019 (Windows)

  1. Click on the Slide Show Tab  and click on Record Slide Show to enter Recording Mode.

Record Slide Show location in the PowerPoint ribbon

 

  1. Check that the Microphone is turned on
  2. Camera and Video Preview should be off.

PowerPoint Audio Icons with sound on, and camera and video preview off.

 

The recording controls are located in the Top Left of recording mode.

Recording Controls For PowerPoint

  1. Click the RECORD button to being recording. It will give a 3 second countdown before the recording begins.
  2. Click the square STOP button or press S on your keyboard to stop recording.

Your audio narration will be saved in the bottom right hand corner with a sound icon.

audio icon

You can listen to the audio after recording to check for mistakes.

Replay Button in PowerPoint

If you make a mistake during your recording, use the CLEAR button to remove a recording from your slide.

Click on CLEAR button to expand the menu and choose to clear current slide or all slides.

Clear Recording on Current Slide Menu

Warning: Clicking “Clear Recordings on All Slides” will remove ALL recordings from every slide.

Recordings are not recoverable so be cautious when clearing recordings.

Audio Narration Using PowerPoint for Mac

In PowerPoint on a Mac computer, choose the Insert tab:

Powerpoint Insert tab

 

On the Insert tab, at the end of the menu, choose Record Audio:

record audio menu item

In the recording box, name your recording, then click the red circle button to record:

Mac record window with recording name

When you have finished recording:

1. Click the stop button (square)

2. Choose Insert. 

Save recording on Mac

Your audio narration will be saved in the middle of the screen. Drag it to the bottom right hand corner.

audio icon

You can listen to the audio after recording to check for mistakes by clicking on the sound icon. A play bar will display giving you the option of playing the sound.

Review audio window

If you make a mistake during your recording, simply click on the sound recording icon and delete it.

Review audio window