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Fax: 905-575-2109
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Preparation for Convocation (Graduation)

Preparation for Convocation Checklist

Important Check List:

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Applications to Graduate - Forms and Deadline Dates

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Convocation Ceremony Dates, Times and Location

Mohawk College 2014 Spring Convocation

Monday, June 9, 2014 - 2:00 p.m.

McKeil School of Business

Monday, June 9, 2014 - 7:00 p.m.

School of Humanities and Social Sciences

School of Language Studies

School of Media and Entertainment

Tuesday, June 10, 2014 - 2:00 p.m.

Biotechnology, Chemical, Environmental programs

Computer Science and Information Technology programs

Electrotechnology programs

Mechanical, NDE, and Aviation programs

Tuesday, June 10, 2014 - 7:00 p.m.

School of Skilled Trades and Apprenticeship

Building and Construction Sciences programs

Pre-Technology programs

Wednesday, June 11, 2014 - 2:00 p.m.

School of Justice and Wellness Studies

Wednesday, June 11, 2014 - 7:00 p.m.

School of Health Sciences

Thursday, June 12, 2014 - 9:30 a.m.

 School of Human Services

Thursday, June 12, 2014 - 2:00 p.m. 

School of Human Services

Thursday, June 12, 2014 - 7:00 p.m. 

McKeil School of Business

Location: 
McIntyre Performing Arts Centre
Mohawk College Fennell Campus, Hamilton, Ontario

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Ceremony Details

In order for the ceremony to be conducted in a dignified manner, suitable for such a special occasion, the full cooperation of the graduand is requested by the convocation staff.

Graduands must meet at the designated area (follow the signs down to the registration area in the On The Go section of the cafeteria) ONE HOUR prior to the ceremony to:

  1. register
  2. receive a gown
  3. establish the procession order for the ceremony

NOTE: IF YOU ARE UNABLE TO ARRIVE AT THE DESIGNATED TIME, IT MAY NOT BE POSSIBLE TO SEAT YOU WITH YOUR CLASSMATES.

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Convocation Ticket Information

• You must request tickets for the convocation using the Convocation Ticket Request Form which will be available starting Tuesday, April 29, 2014, on the My Student Account tab on MOCOmotion, under the My Graduation channel.

• The maximum number of tickets allowed per graduate is three (3), and convocation tickets should be requested by Friday, May 16, 2014.

•  If you are cleared for graduation (i.e. your name appears on the Grad List posted online) you will have your ticket order processed, and an e-mail sent to your MOCOmotion e-mail account, giving further instructions on how to pick up your tickets.

•  The graduate does not need a ticket.

Extra Tickets

Limited seating in the theatre restricts the number of guests allowed.  Extra tickets, if available, can be obtained on or after Tuesday, June 3, 2014 starting at 9:00 a.m. by calling 905-575-2000 or toll-free at 1-866-410-4795.

• The online Convocation Ticket Request form will no longer be available after 3:30 p.m. on Monday, June 2, 2014.

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Checking the Grad List

• The Grad List for the June 2014 convocation will be posted
Tuesday, May 20, 2014 at 12 Noon on MOCOmotion, My Student Account tab, My Graduation channel.

All Post-Secondary Program (diploma or certificate) potential graduates, including those who completed their Post-Secondary program through Continuing Education, MUST check the Grad List when it is posted online.

All Apprenticeship Program potential graduates MUST check the Grad List when it is posted online prior to the October ceremony.

Continuing Education Certificate Program graduates do not have their names posted on the Grad List as they have already been cleared to graduate.

DO NOT ASSUME THAT YOUR NAME IS ON THE GRAD LIST EVEN IF YOU ARE SURE YOU ARE CLEAR TO GRADUATE!

It is the responsibility of the potential graduate to check the grad list AS SOON AS IT IS POSTED. Mistakes may happen and your department only has until Monday, May 26, 2014 to make corrections or additions to the grad list.

The potential graduate is to check the grad list to confirm that:
- your name is on the grad list
- your name is spelled correctly
- the Program you are graduating from is correct
- Honours status is correct (if applicable)
- Co-op status is correct (if applicable)

CONTACT YOUR ACADEMIC AREA ASSISTANT IMMEDIATELY IF:
- your name does not appear on the grad list
- your program is incorrect
- you do not have Honours status and feel you should
- you are not showing correctly as a Co-op graduate

CONTACT THE SQUARE - STUDENT SERVICES (Room C102, Fennell Campus):
In person or by fax (905-575-2109) if your first name or surname needs to be changed. When you request a name change, you will have to show legal documentation as proof of your name change. Call 905-575-2041 or 905-575-2036 for minor spelling corrections to your first name or to add a middle name.

• Students not clear to graduate for the Spring 2014 Convocation MUST REAPPLY to graduate once all program requirements are complete.

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Terminology

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Graduation Designations

Upon receipt of a diploma, graduates are entitled to use a designation, as described below, after their names:

3 Year Technology Programs Dipl.T.
3 Year Business Programs Dipl.B.
3 Year Applied Arts Programs Dipl.A.A.
3 Year Health Sciences/Human Services Programs Dipl.H.S.
2 Year Programs Dipl.

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Frequently Asked Questions

What time should I arrive for the Convocation ceremony?
You must arrive ONE HOUR prior to the start of convocation to register and receive a gown. Follow the signs down to the registration area in the On The Go section of the cafeteria.

If you arrive in the registration area after the graduate registration has taken place, you may not be able to be seated with your classmates.

What if I cannot attend the ceremony?
You must still apply to graduate (and check the Grad List when posted, if applicable) even if you are not able to attend the convocation ceremony.

Diplomas and certificates will be held for pickup at The Square - Student Services, Room C102, Fennell Campus, for one week following the ceremony.
If they are not picked up in the first week following convocation, they will be mailed to your home address.

**Make sure your address on MOCOmotion is always kept up-to-date.**

What if I owe money to the College?
Graduands with outstanding debts to the college (fees owing, parking fines, MSA emergency loans, etc.) can still participate in the ceremony, but will not receive their diploma/certificate until the debts are cleared.

How long is the ceremony?
The ceremony is expected to last one and a half hours and graduates are expected to remain for the duration of the ceremony.

Guests are invited to the reception immediately following the ceremony, and graduates will join guests at the reception as soon as their gown and liripipe have been returned to the registration area.

Are there any costs associated with the ceremony?
There are no additional costs. The convocation fee is part of the fees you have already paid.

Is there anything I should know about photographs or videotaping?
Mohawk College will be videotaping and simultaneously live streaming our convocation ceremonies on the web.

Mohawk College will have a professional photographer taking pictures during the ceremony. Guests are invited to take photos.

A professional photographer will be available before and after the convocation ceremony.

Photographs taken during convocation may be used in official college printed and electronic publications.

Is there anything else I should know?
Graduates must return to the registration area immediately after the ceremony to check out and return their gown and liripipe. Gowns and liripipes will be available for picture-taking purposes at the reception.

Liripipes will be available in the Campus Store, Room C104 (beside the Square) for purchase for a cost of $25.

Gowns are rented by the college for the ceremonies and are not available for purchase.

Gowns and liripipes not returned immediately following the ceremony will be charged to your account for the cost of these articles (gown $75 and liripipe $25).

All students are required to follow tradition and wear the ceremonial black gown at all times during their ceremony. Students who either fail or refuse to wear the black gown or who discard it at any time during the ceremony SHALL NOT BE ALLOWED to participate at convocation and/or cross the stage.

Graduates are prohibited from wearing hats, pinning anything to your gown, and carrying anything into the Theatre at the time of the ceremony (i.e. cell phones, cameras, purses, pictures, flowers, food or drink). 
 

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Contact Information

Questions regarding the ceremony can be directed to The Square - Student Services at (905)-575-2000 or, from Brantford, at (519)-759-7200 ext. 2000, or toll-free at 1-866-410-4795, or by email: ask@mohawkcollege.ca

Questions regarding your Program of Study, Grades or Eligibility for Graduation should be directed to your academic department.

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